Tips to plan an office move with minimal disruption

Office relocation is a challenging and stressful task both for small and large businesses. A poorly organized and executed relocation could harm your business in many ways. However, with the right plan and with the right tools, you’ll manage to move your office without having to deal with any obstacles along the way. Everything will go smoothly! In order to help you, we’ve gathered some of the best tips to plan an office move with minimal disruption. Follow them and your office relocation will be as easy as counting to three!

Start to plan an office move ahead of time

Whether you’re moving your home or an office, it’s very important to start preparing for it on time. There’s a lot to be done and you’ll have to complete every task in order to relocate your business successfully. Therefore, start developing a plan for relocation as early as you can if you want to avoid any disruptions before and after the move. One of the easiest ways of doing this is by creating an office move checklist. This will be your everyday reminder and you’ll be able to keep an eye on every important task associated with the relocation. And after creating a checklist it will be easier for you to determine your moving budget. If your plan was to move with the help of professional movers, you can get a free moving estimate and see whether their services will fit your budget.

Create a timeline and a moving schedule

If you want to plan an office move with minimal disruption, think hard when will be the best time to change the location of your business. Maybe you already think about doing it after the working hours, but have you informed yourself about the pros and cons of moving on the weekend? Inform yourself about these advantages and disadvantages and come up with the best date. And don’t do everything by yourself! Instead, consult your colleagues. Work together and create a timeline, a moving schedule, and divide moving tasks among yourselves. This way, your move will be fast, organized, and your business won’t have to suffer the consequences of a bad relocation.

A hand writing "Time management".

Good time management skills are crucial for successful business relocation.

Take a visual inventory

Starting to prepare for a business relocation early will give you a chance to go through office furniture and take a visual inventory. Keep in mind that every office is filled with unnecessary stuff or broken electronics. So, your task will be to find these items and plan what you’ll move to the new office space. In order to move only the things that you’ll use, you’ll have to consider purging before your office move. Separating unnecessary items will take a lot of your time, so find help! Purging will give you a chance to help other people by donating office furniture you don’t use anymore. So, after you separate these items, find Arizona donation sites and donate everything that’s usable and undamaged.

Find packing materials early if you intend to plan an office move with minimal disruption

There’s nothing worse than having to look for packing supplies on the day you wanted to pack. Therefore, if you want to plan an office move with minimal disruption, you’ll have to find packing supplies on time. This isn’t a hard task because all you’ll have to do is get packing materials Arizona! And do it on time in order to have everything ready for office relocation. Make sure to get boxes in various sizes, and cushioning packing materials that will keep fragile items safe and secure. Oh, and learn how to pack items the right way! Even though it sounds easy, there are a lot of rules for packing properly. Learn them all if you want to make sure all of your items will survive the relocation.

An office with numerous desks and computers.

Office equipment is fragile and expensive so you’ll need to protect them with the right packing materials.

Notify your loyal customers and the public

People who are busy relocating their offices usually forget one of the most important tasks – to notify the public! No matter how obvious this task looks, many businesses overlook it. Even though this probably sounds like a task that’s less important than planning the date of relocation, it really isn’t. All your suppliers and customers (potential customers, too) should be informed about the new location of your office. The easiest way of doing this is by sending a mass mail to all of them. Make sure no one is forgotten and thank them for their loyalty. Apart from sending an email, don’t forget to change your company’s info on your website, social media profiles, and on business cards.

Find reliable office movers

Office furniture is delicate and requires moving by experts because these items are big, heavy and bulky. Even though you believe that you can move everything by yourself, consider finding help. Reliable movers, such as Benson movers, can help you relocate everything fast without putting expensive office equipment in danger. And you won’t have to lose any of your precious time on the relocation. Instead, focus on keeping your business going. Remember, time is money!

Plan an office move with minimal disruption and stay productive!

The main idea behind creating the perfect plan for an office relocation is to do it in a way so you can stay productive. With the right strategies, there’s no way relocation will harm your business. These strategies include:

  • Setting up utility connections before the relocation – nothing causes more disruption than moving a business to the location with no electricity and internet connection.
  • Forwarding calls to the new number – the worst way of losing potential customers is when they call the number that’s no longer in use.
  • Hiring an offsite meeting room – show to your clients how organized you are even though you’re relocating your business at that moment. Find a place where you can discuss the matter in peace, with no interruptions.
  • Inspecting moving boxes upon the arrival – make sure everything from the checklist is in moving boxes and that it is in the same condition as it was before the relocation.
Colleagues discussing how to plan an office move with minimal disruption.

Consult your team to come up with the best strategies for keeping your business going and growing.

There you have it. You should take into consideration all these things when you want to plan an office move with minimal disruptions. Use our guide to relocate your business as easy as you can. Make it painless and stressfree!

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